DO NOT MAIL THIS COPY TO YOUR TENANT. USE IT AS A GUIDE TO CREATE YOUR OWN LETTER.

Click here to download a copy of this sample letter in PDF format.

______________________________________
Date
______________________________________
Tenant’s Name
______________________________________
Tenant’s Address

Dear __________________________________

Management personnel will be inspecting your apartment on [date] _______.

The purpose of this inspection is to determine the condition of the building/property and any work needed
to keep your apartment in good condition.

We apologize for any inconvenience and thank you for your cooperation.

Sincerely,

___________________
Landlord’s Name

DO NOT COPY THIS PARAGRAPH
PLEASE NOTE: Fair Housing Contact Service (FHCS) seeks to be accurate in providing general housing information to prospective and existing tenants, landlords, home seekers, housing providers, and the general public. It recognizes that errors may occur and that these errors will be corrected when discovered. The information presented here is only intended to provide readers with information and guidance, and is not intended to be legal advice. WE ARE NOT ATTORNEYS. If you need legal advice, please seek the aid of an attorney.